Troop 460 Guidebook
PLEASANT VALLEY COMMUNITY GUILD
PLEASANT VALLEY, CALIFORNIA
EL DORADO DISTRICT,
GOLDEN EMPIRE COUNCIL, BSA
Boy Scout Troop 460 has been sponsored by the Pleasant Valley Volunteer Fire Department since its inception. As of October 18th 2010, the troop changed its sponsor to the Pleasant Valley Grange, due to the disolution of the Firefighters organization. Then, December 30, 2016, the Grange became the Pleasant Valley Community Guild. The Troop Committee and Scoutmaster pledge to you to assist each Scout in the development of his duties to God and Country, to others and to himself. We hope to develop an awareness of self-reliance, to improve individual and group skills, and to increase his abilities and knowledge, particularly those of the outdoors and nature.
The following material has been written to assist new Scouts and their families in learning some of the rules and procedures that will help our Troop to remain successful and enhance each Scouts enjoyment of the program.
Should a question arise or a problem develops, please contact one of the Scoutmasters. Such contact is particularly necessary should any situation arise that may affect the Scout's relationship with his fellow Scouts, Patrol, or Troop. This is not to say that Troop policies will be changed or action will be taken to address the problem every time such a situation arises. The Troop Committee will weigh the facts and determine what is to be done. If there is no feedback from parents, the Troop Committee must assume that all is well within the Troop.
Troop 460 believes that it can be successful by being flexible and adapting to the changing times and interests of its members. Everyone's thoughts and suggestions to make this a better program are always welcome.
SECTION 1: SCOUTING OVERVIEW
1.1 BOY SCOUTS OF AMERICA MISSION STATEMENT
It is the mission of the Boy Scouts of America to serve others by helping to instill values in young people and to prepare them to make ethical choices during their lifetime in achieving their full potential. The values we strive to instill are based on those found in the Scout Oath and Scout Law.
1.2 AIMS AND METHODS OF SCOUTING
The aims of Scouting are:
--- To Build Character
--- To Foster Citizenship
--- To Develop Fitness
There are eight methods of Scouting that are used to achieve the aims. They are an integral part of everything the Troop does.
--- Ideals
--- Patrols
--- Outdoors
--- Advancement
--- Personal Growth
--- Adult Association
--- Leadership Development
--- The Uniform
1.3 TROOP ORGANIZATION
The Troop operates on a patrol system. Each patrol is comprised of approximately six (6) to ten (10) Scouts. Each Scout is assigned to a given patrol, with a patrol emblem to be worn on the uniform. Patrols are encouraged to operate as independent units for many of their activities, such as camping trips, summer camp, etc. Patrol meetings, in addition to regular meetings, are encouraged and recommended. Each patrol will periodically elect their Patrol Leader. Scouts desiring to change from one Patrol to another may do so with the approval of the Scoutmaster.
The Patrol Leader represents the Patrol at the Patrol Leaders Council (PLC). The PLC consists of the Senior Patrol Leader and the Patrol Leaders. The PLC develops and implements the Troop Program with the guidance of the Scoutmaster and the Assistant Scoutmasters. This program and calendar is approved by the Troop Committee.
The Troop Committee meets monthly to oversee the Troop administration, finances, records, programs, activities, and advancement. In addition the Scoutmaster and Assistant Scoutmasters monitor the Troop activities.
The Committee Chairman is responsible to insure that all Troop functions are properly delegated, coordinated and completed so that the Troop program is accomplished according to the policies of the BSA.
The Charter Organization is represented by the Charter Organization Representative who serves as the liaison between the Troop Committee and the Pleasant Valley Grange.
The Scoutmaster is the adult leader responsible for the program of the Troop. The Scoutmaster and Assistant Scoutmasters work directly with the Scouts. The importance of the Scoutmaster's job is reflected in the fact that the quality of his guidance will affect every youth and adult involved in the Troop.
Scouting Policy is that there must be two adult leaders at all Troop activities. The Assistant Scoutmasters provide this two deep leadership. In addition, they assist the Scoutmaster in performing his duties in guiding the Troop Program.
Please get involved. A Troop such as ours needs many adult volunteers to keep the program running so as not to overburden any one individual.
1.4.1 Appointment of a Nominations Committee Chairperson
Effective February 25, 2008: In the event that the Troop Committee Chairperson’s position becomes vacant the process for the selection of a new Chairperson shall be observed.
In the case that the current Troop Chairperson has announced their intent to retire at the end of the BSA Charter Year the Troop Chairperson shall appoint a Nominations Chairperson three months prior to the end of their term.
The Troop Committee must approve the appointment. Once approved the Nominations Chairperson may appoint no more than 2 people to assist them. These people may be current members of the Troop Committee, Troop Leaders, or from the Community at Large. A Youth will not serve on this Committee.V
In the event that the Troop Committee Chairman leaves office before the end of the BSA Chartered year unexpectedly and has not appointed a Nominations Chairperson, the Vice Chairperson can make this appointment with the approval of the Troop Committee.
Should no Troop Chairperson or Vice Chairperson be available to select a Nominations Chairperson then the Chartered Partner Representative shall make this appointment. No approval of the Committee is required if this should occur.
1.4.2 Selection Process for Troop Committee Chairperson
Effective February 25, 2008: The Nominations Committee will canvas every Committee Member, every Unit Leader, every Parent, and any possibly interested Community Leaders to see who has interest or establish interest in the possibility of becoming the future Troop Committee Chairperson.
Once a list of possible candidates has been established the Nominations Committee will narrow the list by presenting the list to the Troop Charter Partner Representative for approval of all names. The Charter Partner has the right to remove any names of Candidates from the proposed list. No explanation is required for any deletions.
The names will be presented to the entire Registered Troop Committee Members for consideration and a vote one month prior to the new Chartered Year. The Committee may elect to interview each candidate before voting in a secret ballot.
The Committee Chairperson shall be elected if receiving a majority of the votes of all Registered Troop Committee Members. The new Chairperson will assume all duties as of the start of the new Chartered Year.
However if a resignation should occur mid-year, the new Committee Chairperson shall assume their duties upon election with an installation to follow shortly there after.
1.4.3 Interim (Acting) Committee Chairperson
Effective February 25, 2008: If the Committee Chairperson should resign mid-term, the Vice Chairperson shall act as Acting Committee Chairperson for the three months until a Nominations Chairperson can hold elections.
Should a Troop Committee Chairperson resign mid-term and no Vice Chairperson is in place the following should occur:
The Chartered Partner will appoint an Acting Committee Chairman to only fill those three months until an elected Troop Chairperson can be elected and installed.
The Chartered Partner Representative may chose to serve as Acting Committee Chairperson if they so choose.
No vote of the Committee will be held on this temporary three-month appointment.
1.4.4 Retirement and Installation of Committee Chairperson
Effective February 25, 2008: At the beginning of the new Chartered year an official installation will be held in front of the entire Troop. Consisting of Scouts, Unit Leaders, Committee Members, Parents and any interested Community members.
Should a vacancy occur mid-term the new Committee Chairperson should assume their duties upon election with an installation to follow shortly there after. Again the installation will consist of Scouts, Unit Leaders, Committee Members, Parents and any interested Community members.
The installation of the new Committee Chairperson should be conducted by the Chartered Partner Representative. However if the Representative is unavailable the installation can be conducted by a ranking member of the Troop Committee.
It is customary that a Plaque for service time rendered be presented to the outgoing Chairperson.
SECTION 2: TROOP ADMINISTRATION
2.1 JOINING TROOP 460
A parent or guardian should accompany his/her son to a troop meeting at the time the decision is made to join Troop 460. A membership packet will be given to the parent for review and for completion of the necessary forms. The parent, with son, will meet with the Scoutmaster or Assistant Scoutmaster to discuss Troop 460's Scouting Program, Policy and Procedures. The boy will not be permitted to participate in any Scouting function until he is properly registered and all his fees are paid. He may visit up to three troop meetings before joining.
The Membership Packet includes:
--- Application
--- Medical Form
--- Troop Guidebook
--- Uniform Requirements
--- Troop Roster
--- Latest Newsletter
--- Calendar
--- The Meetings of Scouting
--- The Costs of Scouting
--- Parent Permission Slip
2.2 REGISTRATION FEES
Registration fees will be pro-rated based upon our January re-charter date. Payment by check should be made out to TROOP 460. Troop registration for new Scouts is $10 registration and $12 for Boys' Life. Other fees may be required for Troop activities. If any financial hardship exists, please contact the Troop Committee Chairman.
Effective March 7th, 2009: The monthly dues of $5 are due the first meeting of the month. When paying $50 for a year's dues they are due on January 31st.
Effective January 23, 2012: Scouts that reach the age of 18 in the current year may prorate the yearly dues ($50 yearly = $4/month) by the number of months as a youth if paid by January 31, or pay $5.00 per month until they reach 18.
2.3 TROOP COMMUNICATIONS
As boys develop into adults, it is felt essential that they assume certain responsibilities of listening to announcements and taking necessary notes to insure that the Scouts are aware of upcoming activities and other pertinent information. At each Troop meeting various announcements are made pertaining to updated information. If a Scout is unable to attend a regular Troop meeting, he is responsible for contacting his patrol leader or another patrol member to obtain any information from that meeting. It should not be the parent's responsibility. Periodically, newsletters will be sent to the home.
Communications outside of a regular meeting will be passed by telephone through the Senior Patrol Leader to each Patrol leader and subsequently to each member. If they should still need more information they should call their Patrol Leader. Also check out our website.
Effective July 25th 2002: The website will contain the latest information on troop policy and event information. All parties holding hard copies should consult the web to see if their information is the most current.
If you find you are not receiving required information, first discuss it with your Scout and then contact the Scoutmaster or a member of the Troop Committee so any problem can be corrected.
The National BSA Council lists its social media and internet safety guidelines on their website at: http://www.scouting.org/scoutsource/marketing/resources/socialmedia.aspx
2.4 TROOP HEALTH AND SAFETY
At Troop 460, we consider safety of each and every member to be very important. At times the Troop will participate in activities of slightly higher risk than the average activity. When you sign any activity permission slip that you should fully understand the scope of the activity. For the health and safety of each member of the troop we will use (but not be limited to) the rules described in this booklet as a guide. The action taken to enforce these rules will depend on the infraction that occurred.
The health of the scouts is very important to us as well. In order to attend activities and outings as a troop we require a completed Class II medical form be filled out for every scout every three years with a Class 1 form updated every year (the same forms required by Boy Scouts of America for camping at council camps). For each Scout's safety, it is essential that the Scoutmaster be informed of any special conditions or needs that a Scout might have.
Effective July 25th 2002: All medical forms carried by drivers transporting youth on troop activities will be contained in a sealed envelope to be opened in an emergency ONLY.
These forms will be distributed via the troop and the update date will be the first Monday of June.
All outings require at least two adult leaders to be present, with at least one registered with the BSA. The BSA "two deep leadership" policy will pertain to all troop functions.
2.5 TROOP HISTORY
Boy Scout Troop 460 in Pleasant Valley was formed in the later part of the year 1986. Its first Scoutmaster was Mr. Ray Bosnich who is still employed by the Placerville Police Department. His Assistant Scoutmaster was Mr. Bill Cathcart. They both took the El Dorado District Scoutmaster training program called Straight Arrow. The troop was formed a few years after Pack 460 because of the need for those cubs to go into a Scout troop and at that time there was no Scout troop local to Pleasant Valley.
Ray was Scoutmaster for a couple of years before his son lost interest being in high school and Ray was needing to spend all his time building his new house. The troop went dormant for about 6 months and then a member of the Volunteer Fire Department took over as Scoutmaster and there has been no break in the time line since.
The second Scoutmaster of Troop 460 was Mr. Brian Cummins. Then the list of Scoutmasters was as follows: Mr. Bill Moir, Mr. David Rich, then Mr. Rick Harr and Mr. Marty Feil, and now Mr. Scott Rion.
It is my understanding that the first Committee Chairman was Ann Kimbrough.
There is a strange mystery to the numbering of Troop 460. In scouting an organization that sponsors a unit owns that number. Since the Pleasant Valley PTA started Cub Pack 460, they should own the number 460 if the PTA sponsored a Scout Troop, Venture Crew or Explorer Post. It is unheard of that a totally different organization would be assigned a number that belongs to the original organization but somehow it happened here and the Volunteer Fire Fighters acquired the number 460 for their Troop.
It would be nice if this email was to be kept somewhere in our storage building so that when future committees wonder about our past there is a document preserving it. Or maybe added to our Troop Guide Book.
Yours in Delivering the Promise
David A. Rich
SECTION 3: TROOP ACTIVITIES
3.1.1 TROOP MEETINGS
Effective January 1, 2011: Every Monday 7:00 to 8:30 PM at the Pleasant Valley Grange. Exceptions due to outings, holidays, etc. will be announced at the Troop meetings. Please consult the troop calendar.
Every Monday 7:00 to 8:30 PM at the Pleasant Valley Fire Station. Exceptions due to outings, holidays, etc. will be announced at the Troop meetings. Please consult the troop calendar.
Effective January 2011: Troop meetings are being held at the Pleasant Valley Grange, our new sponsor.
3.1.2 PATROL LEADERS'S COUNCIL MEETINGS
Effective January 1, 2011: PLC Meetings are now held at the Pleasant Valley Grange on the first Monday of the month and start at 6:30.
Effective March 23, 2009: PLC meetings are held at the Pleasant Valley Fire Station on the first Monday of the month and start at 6:30. Scouts need to arrive 10 minutes prior in order to help set up tables and chairs.
The PLC is composed of the elected and appointed leadership positions in the Troop. Some positions are critical to the everyday operations of the troop, while others are 'support' positions. Critical positions will have required attendance to the PLC meetings, while support positions are strongly encouraged to attend. Attendance requirements are as follows:
Senior Patrol Leader, Assistant Senior Patrol Leader, Patrol Leaders and Scribe are 'critical' positions and are REQUIRED to attend all PLC meetings.
Assistant Patrol Leaders, Quartermaster, Historian, Librarian and Chaplains Aide are support roles and are strongly encouraged to attend.
Unexcused absences of required attendees will result in loss of advancement credit of the position for one month.
Two consecutive tardies of required attendees will result in loss of advancement credit of the position for one month.
Two consecutive unexcused absences of required attendees will result in loss of the leadership position.
An excused absence is sickness or school ( homework ). Scouts who know they will be unable to attend the PLC should notify the SPL. If the SPL cannot be contacted, then try the SM. Patrol Leaders should try to get their Assistant to attend if they will be absent.
3.2 ADVANCEMENT AND MERIT BADGES
Since the Scout Advancement Program is an integral part of the learning experience, each Scout is encouraged and expected to set certain attainable goals. All Scouts are expected to fulfill the requirements to progress to their next Scout rank in a reasonable time.
Scouts encountering difficulty in attaining their goals are requested to discuss any specific problems with the Scoutmaster. Parents are welcome to join in these discussions.
Remember, First Class is required for High Adventure Outings!
Scouts planning to pursue merit badges are required to seek out Merit Badge counselors. Merit Badge counselors are adults that have knowledge of the area they have signed up for (example Safety Merit badge counselor may be a Police Officer, a Fireman, etc.). The Troop maintains a list of counselors that are available, both within our Troop and outside our Troop. Scouts should contact these counselors and make arrangements with them to get the badge requirements completed along with a buddy.
Effective January 24, 2011: Please give the advancement chairman 2 weeks notice on all rank advancements and merit badges you have earned to be able to receive them at the Court of Honor.
3.3 COURT OF HONOR
Once each three or four months, a Troop Court of Honor meeting is held to recognize and award each Scout's achievements during the prior period.. This is a more formal type of meeting and parents plus family are expected to attend in support of their sons. This also provides an opportunity for each parent to learn more about the upcoming Troop events, as well as hear details of the past three months activities. Scouts are expected to be in full uniform for Court of Honor.
Awards for advancement, achievements or special situations will be distributed as follows:
--- The actual badge, patch, etc. will be procured and awarded to the Scout at the earliest possible Court of Honor following the fulfillment of the requirements.
--- A formal recognition and written certificate will be awarded for each achieve earned at the Court of Honor, providing the Scout is in full and proper uniform.
--- Scouts are required to keep track of any documentation (Merit Badge and Rank
Cards) issued to them from the advancement committee. These may be necessary as they advance to the next rank.
The Committee wishes to make the point that full parental support and attendance is very vital at each Court of Honor. The Troop does reserve the right to withhold any advancement if the Scout is not in uniform.
Please make all efforts to be in attendance. All of the family (and friends) are welcome. Scouts are reminded that notification must be given to the awards chairman for all achievements to be recorded and awarded. This must be done at least two weeks prior to the Court of Honor.
Effective July 31, 2003: The troop will donate $100 per Eagle Scout for their Court of Honor as the troop funds allow.
Effective September 25, 2006: The troop will present our Eagle Scouts with framed awards.
Effective January 24, 2011: Please give the advancement chairman 2 weeks notice on all rank advancements and merit badges you have earned to be able to receive them at the Court of Honor.
3.4 TROOP ELECTIONS
See the page for Boy Leader Positions on the website. Also check troop calendar for dates of elections.
Effective Jan. 23, 2003: All boy leadership positions will serve for 1 year.
3.5 VENTURE PATROL
No details at this time.
SECTION 4: TROOP OUTINGS
4.1 TROOP OUTINGS
In addition to regular meetings, the Troop attempts to have some type of activity monthly to enable each Scout to enhance his learning experience and to utilize and enjoy the rewards of the previous skill he has learned. Some examples of past and future activities the Troop anticipates are as follows:
--- Camping
--- One Day Outing
--- Week long summer camp
--- Community or Council service projects, Good Turn projects, and Eagle Scout Projects
--- Courts of Honor (parents also participate)
--- Fundraisers (parents also participate)
All programs are based on Scout and parent input. If you would like to see something new please bring it up to the Committee or Patrol Leaders Council.
4.2 PERMISSION SLIPS
Permission slips must be updated yearly to participation in each outing, whether one day or longer. These slips must be signed by a parent or guardian and will be collected prior to leaving. These slips authorize the adult leader in charge to seek medical assistance should a Scout incur an accident or become ill. Depending on the seriousness of the problem, parents may be notified. Any permission slip that is signed by anyone other than the parent or guardian will not be accepted.
Any boy not furnishing this slip will have to be left behind, and any consequences resulting from this action will be the responsibility of the boy and/or parents.
4.3 CAMPOUT GUIDELINES
In the interest of the safety of all Scouts, as well as the enjoyment and successful learning experience of the Scouting program, common sense and good conduct is required at all times.
When gathering for a campout after 5:00 on Friday evenings, the Troop will not be prepare a dinner. Please see that your son is well fed before arrival or bring a sack lunch for dinner.
The following special rules should be noted:
- NO Scouts may use white gas fuel for stoves or lanterns, etc.
- NO tree or fence climbing without specific leader permission
- NO participating in waterfront activities without proper supervision
- NO throwing of any objects except as part of an organized activity
- NO use of cutting tools (axe, knife, etc.) or matches without successful completion of Totin' Chip Training. In any case, saws and axes will only be used in a defined axe yard and under adult supervision.
- NO food left in tents (Scouts and adults)
- NO flame in tents (Scouts and adults)
- NO sheath or hunting knives or folding LOCK BLADE KNIVES with a blade over 3.5" (inches) long. The only exception being kitchen knives kept in the cooking area and retained in the patrol box.
- NO bare feet are allowed except in waterfront areas, or for swimming. Sandal type shoes will be allowed for aquatic activities. At no time are open toe shoes to be worn in the axe yard or during meal preparation.
- NO radios, tape players, and video games are allowed without prior permission.
- NO use of matches without permission. Scouts are not to carry butane lighters or matches on their person. Only Adult Leaders will be allowed to use propane devices.
- NO fireworks or pyrotechnics without prior Committee approval.
- NO Scout will ride on the OUTSIDE of any motor vehicle. This restriction includes hanging or riding on bumpers, in trailers, in the beds of pickups, etc. without prior approval of the Troop committee.
- NO Scouts are to walk in or through another campsite without permission of the other campers.
- NO trash will be thrown on the ground. The campsite WILL be left as clean, or cleaner, than it was found. Take only pictures leave only footprints.
FAILURE TO COMPLY WITH THE ABOVE CAMPING GUIDELINES MAY RESULT IN THE SCOUT NOT BEING PERMITTED TO GO ON THE NEXT CAMPING TRIP.
4.4 EQUIPMENT AND PACKING
Read and look first. If you have a new Scout, don't rush out and spend lots of money on camping equipment yet. Start by reading in your Boy Scout handbook. Ask some of his fellow Scouts or his leaders what type of pack and sleeping bag they should have and what they like and don't like about it and why.
Have your Scout go on a camping trip using an old sleeping bag (or borrow one) and have him look around at the various types to see what may work best for him. Of course, you should look at the types of equipment and prices in several stores before making a decision.
About Sleeping bags...
Synthetic filled bags should have 3 lb. of fill, minimum, and a 4 lb. bag will usually be more than adequate. However, additional warmth can be provided by a wool or wool blend "blanket-sheet" inner liner, and a blanket or two on top. There is no current need to invest in a "sub-zero" bag for your son for Scouting purposes. Regardless of your decision to purchase, make sure that your Scout can stuff the sleeping bag by himself before you leave the store. Otherwise, he may have very difficult times on campouts trying to pack a sleeping bag that he can't handle and turn what might otherwise be a fun trip into ones of frustration.
Please...
Do not bring anything that has a high monetary or sentimental value. We have discovered that things have ways of being misplaced or broken on campouts!
Food
Effective June 27th 2002: One week prior to trip, we will collect $10.00 per Scout, per weekend for food and issue the money to the Patrol buyer.
Effective February 28, 2005: When Webelos come on their troop campout, we will cover the boys' food costs for the weekend
All food and drink that your camper will need for the weekend will be provided for a nominal fee decided upon by the troop. However, he should consider bringing snacks to replenish his energy between meals.
When gathering for a campout after 5:00 on Friday evenings, the Troop will not be prepare a dinner. Please see that your son is well fed before arrival.
Identification
ALL clothing items that your son takes should be permanently marked with his name. Engravers work very will on metal such as cooking gear. Colored nail polish also works very well identifying utensils which tend to become intermixed.
Cooking
The troop provides the troop or patrol cooking gear. We ask that each boy have a mess kit and eating utensils. These do not have to be Boy Scout issue and can be more cheaply purchased at your local discount stores.
Uniform
See troop policy on uniform dress code.
Pocketknife
The knife is the one piece of camping equipment that your son will keep and use, as he grows older. A cheap knife will dull easily and be difficult to sharpen. While an official BSA knife is not necessary, it will gain a great deal of sentimental value. Otherwise purchase a good brand. Sheath knives are not allowed at Boy Scout functions.
Hiking
Hiking is an essential part of Scouting. Good shoes are essential for a good hike. Most tennis shoes do not have enough support. Shoes should be broken in first. Wool socks should be worn as they do not retain moisture like cotton socks do. The uniform socks are wool and have some cushioning for walking. Many canteens that are available at a cheaper price do not hold up. This is one of the items that we recommend getting at the Scout shop. The smaller metal canteen is well made and fits better in a backpack than the larger circular canteen. The canteen is also nice for a midnight drink of water when you do not want to leave your cozy sleeping bag. No open-toed shoes.
Weekend Camping Equipment List
Refer to "Troop 460 Camp Trip Equipment List" or "Summer Camp Suggested Equipment List" both to be superseded by the list requested by the event Taskmaster.
ITEMS NOT PERMITTED ON OUTINGS FOR SCOUTS OR ADULTS
--- Radios, electronic games, etc.
--- Sheath Knives
--- Axes UNLESS the Scout has earned his Totin Chip
--- Alcoholic beverages
--- Firearms, ammunition or fireworks
--- Matches
--- Flammable Liquids
--- Excessive amount of snack food or candy
--- Drugs OF ANY KIND. Required prescription drugs and non-prescription drugs must be given to the outing leader by parent prior to departure with Scouts name and written instructions for use. All medicines should be in the original container.
4.5 SUMMER CAMP
Our Troop attends a week of summer camp each year at a nationally accredited Scout Camp. Summer camp provides advancement opportunities that simply cannot be beat. Certain skills and merit badges may not be available anywhere else.
4.6 COMMUNITY SERVICE
Effective April 5th, 2003: Community service needs to be approved by the Scoutmaster as referenced on page 173 of the Boy Scout handbook.
SECTION 5: TROOP REQUIREMENTS AND RULES
5.1 DUES
Troop 460 dues have been set at $5.00 per month. Dues are due on the first Monday of each month.
Effective November 21st 2002: If the boys pay their $5 per month on time (at the first Monday of the month) for 10 months, the last 2 months are free.
Effective March 7th, 2009: The monthly dues of $5 are due the first meeting of the month. When paying $50 for a year's dues they are due on January 31st.
Effective February 25, 2008: Scout families can also make a single payment of $50 at the beginning of the year.
In the event that a registered scout is not actively participating in the Troop for personal, disciplinary, or other reasons, he is required to keep current with dues during his absence.
Scouts who are delinquent in paying dues will not be permitted to attend scout outings.
Effective February 25, 2008: Should a Scout transfer to another Unit or leave the Scouting program his obligation to pay dues stops when he submits his resignation to the Scoutmaster and Committee Membership Chairperson. All unpaid dues and monies should be paid prior to his departure.
Dues paid in advance will not be refunded should a scout decide to leave the Troop before the end of the year.
The Troop Scribe will work with the Troop Treasurer in the monthly collection and accounting of Troop dues.
5.2 MEMBERSHIP & ATTENDANCE
Scouts are expected to attend all Troop meetings on the schedule. The SPL and Patrol Leaders are expected to attend the Patrol Leaders' Council in addition to the Troop meetings.
The Scout Scribe will take attendance at all Troop meetings. Check Troop Positions book to verify attendance requirements to hold a troop position. Scouts must attend 50% or more of the scheduled Troop meetings or outings in order to participate in Troop outdoor events. A Scout can be moved to inactive membership if he does not meet the definition of active membership at any time during the year.
An inactive Scout can be restored to the active roll by demonstrating his desire to be an active member of the Troop. The Scout's attendance at Troop meetings, fund raising projects, service projects and other special activities, will allow him to request reinstatement to active definition of active membership status if there is a place available on the active membership roster.
When in inactive status, a Scout will not camp with the Troop nor receive any rank advancement. Merit Badges may be earned but will not be presented at a Troop meeting or Court of Honor until the Scout is restored to active membership. An advancement report of badges earned will be sent to Council Office only after restoration to the active rolls.
The movement of Scouts from active to inactive membership and vice versa is left to the discretion of the Scoutmaster in consultation with the Assistant Scoutmasters and Troop Committee. The Scoutmaster may use a single factor or multiple factors (see above) in his decision, especially if there is a waiting list of boys who wish to join the Troop 460 Scouting program.
The Scoutmaster will assign each boy to a Patrol as soon as possible. Immediate, full participation in Troop and Patrol activities is expected of each new Scout. For the purpose of this policy, attendance is defined as being on time, in uniform, and participating with good Scout Spirit.
5.3 REQUIRED CLOTHING/EQUIPMENT
CLASS A UNIFORM: Check "Uniform Requirements for Troop 460" publication. CLASS B UNIFORM: Check "Uniform Requirements for Troop 460" publication.
Effective July 31st, 2003: The troop will provide each active Scout with a new T-shirt as of this date and all new Scouts from this date forward.
Effective March 1, 2004: A new scout will purchase a class B T-shirt. They will receive a free class B T-shirt when they achieve the rank of Tenderfoot.
PLEASE donate your Scout's outgrown uniforms. Troop 460 would like to have a uniform bank which loans uniforms to troop members. NOTE: The first Monday of each month is a Class A uniform night.
5.4 BEHAVIOR
During all events and activities the scouts are expected to live up to the rules established by the Boy Scouts of America, the Troop, and the leaders. The best behavior guidelines for a Scout (and adults) is the Scout Law, which is:
A Scout is:
| Trustworthy Loyal Helpful |
Friendly Courteous Kind |
Obedient Cheerful Thrifty |
Brave Clean Reverent |
If all members follow the Scout Law, behavior problems will be minimized. However, in the event that behavior problems occur, leaders (both Scout and adult) should respond in the manner as suggested by the BSA, as summarized below:
--- Understand the problem
--- Respond reflectively rather than reactively
--- If necessary, feel free to express disappointment with inappropriate behavior
--- Never criticize or degrade a person's character or behavior
--- Don't discount the person's feelings
--- Help the person reflect on his problem behavior
Any disciplinary incident should be put in writing and signed by all parties involved.
The Outdoor Code
As an American, I will do my best to:
Be clean in my outdoor manners,
Be careful with fire,
Be considerate in the outdoors,
and
Be conservation-minded.
(Thanks Jon G. for submitting this to the website)
The Principles of Leave No Trace
- Plan Ahead and Prepare Proper trip planning and preparation helps hikers and campers accomplish trip goals safely and enjoyably while minimizing damage to natural and cultural resources. Campers who plan ahead can avoid unexpected situations, and minimize their impact by complying with area regulations such as observing limitations on group size. Schedule your trek to avoid times of high use. Obtain permits or permission to use the area for your trek. Proper planning ensures Low-risk adventures because campers obtained information concerning geography and weather and prepared accordingly Properly located campsites because campers allotted enough time to reach their destination Appropriate campfires and minimal trash because of careful meal planning and food repackaging and proper equipment Comfortable and fun camping and hiking experiences because the outing matches the skill level of the participants
- Travel and Camp on Durable Surfaces Damage to land occurs when visitors trample vegetation or communities of organisms beyond recovery. The resulting barren areas develop into undesirable trails, campsites, and soil erosion. Concentrate Activity, or Spread Out? In high-use areas, campers should concentrate their activities where vegetation is already absent. Minimize resource damage by using existing trails and selecting designated or existing campsites. Keep campsites small by arranging tents in close proximity. In more remote, less-traveled areas, campers should generally spread out. When hiking, take different paths to avoid creating new trails that cause erosion. When camping, disperse tents and cooking activities--and move camp daily to avoid creating permanent-looking campsites. Avoid places where impacts are just beginning to show. Always choose the most durable surfaces available: rock, gravel, sand, compacted soil, dry grasses, or snow. These guidelines apply to most alpine settings and may be different for other areas, such as deserts. Learn the Leave No Trace techniques for your crew's specific activity or destination. Check with land managers to be sure of the proper technique.
- Dispose of Waste Properly (Pack It In, Pack It Out) This simple yet effective saying motivates back-country visitors to take their trash home with them. It makes sense to carry out of the backcountry the extra materials taken there by your group or others. Inspect your campsite for trash or spilled foods. Accept the challenge of packing out all trash, leftover food, and litter. Sanitation Backcountry users create body waste and wastewater that require proper disposal. Wastewater. Help prevent contamination of natural water sources: After straining food particles, properly dispose of dishwater by dispersing at least 200 feet (about 80 to 100 strides for a youth) from springs, streams, and lakes. Use biodegradable soap 200 feet or more from any water source. Human Waste. Proper human waste disposal helps prevent the spread of disease and exposure to others. Catholes 6 to 8 inches deep in humus and 200 feet from water, trails, and campsites are often the easiest and most practical way to dispose of feces.
- Leave What You Find Allow others a sense of discovery, and preserve the past. Leave rocks, plants, animals, archaeological artifacts, and other objects as you find them. Examine but do not touch cultural or historical structures and artifacts. It may be illegal to remove artifacts. Minimize Site Alterations Do not dig tent trenches or build lean-tos, tables, or chairs. Never hammer nails into trees, hack at trees with hatchets or saws, or damage bark and roots by tying horses to trees for extended periods. Replace surface rocks or twigs that you cleared from the campsite. On high-impact sites, clean the area and dismantle inappropriate user-built facilities such as multiple fire rings and log seats or tables. Good campsites are found, not made. Avoid altering a site, digging trenches, or building structures.
- Minimize Campfire Impacts Some people would not think of camping without a campfire. Yet the naturalness of many areas has been degraded by overuse of fires and increasing demand for firewood. Lightweight camp stoves make low-impact camping possible by encouraging a shift away from fires. Stoves are fast, eliminate the need for firewood, and make cleanup after meals easier. After dinner, enjoy a candle lantern instead of a fire. If you build a fire, the most important consideration is the potential for resource damage. Whenever possible, use an existing campfire ring in a well-placed campsite. Choose not to have a fire in areas where wood is scarce--at higher elevations, in heavily used areas with a limited wood supply, or in desert settings. True Leave No Trace fires are small. Use dead and downed wood that can be broken easily by hand. When possible, burn all wood to ash and remove all unburned trash and food from the fire ring. If a site has two or more fire rings, you may dismantle all but one and scatter the materials in the surrounding area. Be certain all wood and campfire debris is dead out.
- Respect Wildlife Quick movements and loud noises are stressful to animals. Considerate campers practice these safety methods: Observe wildlife from afar to avoid disturbing them. Give animals a wide berth, especially during breeding, nesting, and birthing seasons. Store food securely and keep garbage and food scraps away from animals so they will not acquire bad habits. Never feed wildlife. Help keep wildlife wild. You are too close if an animal alters its normal activities.
- Be Considerate of Other Visitors Thoughtful campers respect other visitors and protect the quality of their experience. Travel and camp in small groups (no more than the group size prescribed by land managers). Let nature's sounds prevail. Keep the noise down and leave radios, tape players, and pets at home. Select campsites away from other groups to help preserve their solitude. Always travel and camp quietly to avoid disturbing other visitors. Make sure the colors of clothing and gear blend with the environment. Respect private property and leave gates (open or closed) as found. Be considerate of other campers and respect their privacy.
The Internet Safety Pledge
- I will think before I post.
- I will respect other people online.
- I will respect digital media ownership.
- I won't meet face-to-face with anyone I meet in the digital world unless I have my parent's permission.
- I will protect myself online.
5.5 DISCIPLINE POLICY
In the event any scout (or adult) blatantly does not follow rules or threatens the health or safety of any of its members, the leader in charge may take immediate remedial action, including but not limited to immediate suspension from that activity. The individual may be reinstated either by the leader in charge of the specific event or by requesting reinstatement by the Troop Committee.
Should such actions reoccur by the same scout or adult they may be subject to permanent dismissal from the troop upon decision by the Troop Committee.
Effective August 1, 2005:
STANDARDS OF CONDUCT
In general, the Scout Oath, Scout Law, and the Scout Outdoor code are the guiding
principles of the Scout’s Standards of Conduct. Scouts must follow those
Laws closely while they are engaged in activities with Troop 460.
DISCIPLINE POLICY
A scout in violation of the law shall be given a verbal warning. Most violations
are minor and don’t require much more than that.
However, if the scout continues the behavior, he will be given an “official warning”. An “official warning” may only be given upon consultation with the Scoutmaster and his staff, and only by the Scoutmaster and his staff. Parents shall be notified of any “official warnings” given to their son, and asked to attend a conference with the Scoutmaster to discuss the behavior.
An “official warning” is active for 3 months. During this probationary period, ANY violation of the Standards of Conduct will result in IMMEDIATE dismissal from the current activity and suspension from all Scout activities for a minimum period of one month. Parents will be contacted to come retrieve their scout. The Scoutmaster and his staff have the option to set a longer suspension based on the seriousness of the violation and evidence of past bad behavior by the scout.
Scouts dismissed from an activity may not return to normal troop activities until a conference is held with the parents, with, at a minimum, the Committee Chair and Scoutmaster.
Scouts who commit particularly egregious violations of the Standards of Conduct, present a danger to other scouts or commit a serious safety violation, may be given an “official warning” immediately, and/or may be immediately dismissed from the activity and may, with Committee approval, be dismissed permanently from the Troop.
The Scout Law is a general guide, so it may be difficult at times to determine when a scout is in direct violation. Scoutmasters will use available troop resources as a guide, and will work as a team to determine the discipline situation for the scout. No single adult leader may give an “official warning” to a scout, all must come from the Scoutmaster AND his staff. In the event that the Scoutmaster is not in attendance at the the meeting, outing or event, the Scoutmaster’s appointee and his staff shall give an “official warning” to a scout.
Scoutmaster and staff shall document and report all disciplinary procedures to the Committee at their earliest opportunity. The Committee Chairman should be made aware of all disciplinary issues, regardless of severity.
5.6 DAMAGE TO TROOP EQUIPMENT/PROPERTY
Since the Troop has invested a great deal of money in equipment for the use of many Scouts, each Scout is expected to use and care for it better than if it were his own. Deliberate or negligent damage by any Scout will be cause for such Scout to be responsible for the repair, replacement or reimbursement to the Troop for the cost of such repairs/replacements.
5.7 DRUG, ALCOHOL, AND TOBACCO USE AND ABUSE
The Boy Scouts of America prohibits the use of alcoholic beverages and controlled substances at encampments or activities on property owned and/or operated by the Boy Scouts of America, or at any activity involving participation of youth members.
We support the attitude that our young adults are better off without tobacco. The National Office of the BSA prohibits the use of tobacco products at any BSA activity involving youth participants.
SECTION 6: PARENTAL SUPPORT
6.1 PARENT PARTICIPATION
We ask that the parent work with their son on their rank advancement from the time they join through the rank of First Class. The requirements for these ranks are outlined in the Boy Scout Handbook and the parents should read through these and test their son on what they know. If your son understands the requirements, he may have the Scoutmaster or Assistant Scoutmaster sign them off.
We would like to keep our Merit Badge Counselors List within the troop up to date. If your hobbies or employment fall under one of the merit badge titles, please let our advancement committee know and they will give you the necessary information needed to become a merit badge counselor.
Each Scout's parent or guardian is asked to contribute to the Troop and its activities in some way. Many resources and talents are required to operate a Troop and to have a quality program. The Troop is in need of your help.
It is recognized that parent interest in scouting varies, for many reasons. The benefits that the Scout receives are directly proportionate to both the QUALITY and QUANTITY of parental support and participation. Please keep this in mind when your help is requested. In addition, encourage and assist your boy in obtaining the most out of scouting. He needs your support!
Any suggestions or questions that parents may have are more than welcome. Present them to any committee member or send a note with your son to any meeting. All parents are welcome to become a committee member or attend committee meetings.
In order to insure a successful program, parents will be required to occasionally participate in an outing and/or provide transportation. A minimum of two adult leaders and a minimum ratio of 1 adult per 8 Scouts is required on every outing.
Parents are expected to help with transportation at least a couple times each year. If adequate transportation cannot be arranged for an event some Scouts may not be able to attend. Those Scouts that are at the top of the list for attending will be those Scouts whose parents have participated the most in previous Scout activities.
Periodically, Troop parent's meetings are held to solicit suggestions, comments and ideas on how to enhance the program. Troop financial information, as well as future Troop plans, are normally available at these meetings.
PLEASE BE THERE -- The Troop needs the support and input from all its Scout's parents.
Additionally, we encourage you to read the parent's guide "How to Protect your Children from Child Abuse and Drug Abuse" a supplement, which can be found in the front of your son's Scout Handbook. This booklet tells you what you can do with your child to prevent drug and/or child abuse along with an explanation about what Scouting is also doing. The prevention of Drug Abuse and Child Abuse are topics that the Boy Scouts of America and the Committee of Troop 460 take very seriously.
6.2 COST OF SCOUTING
The Troop desires that all boys be able to participate in the scouting program regardless of their personal financial situation. Because of this, various fundraising projects are a regular part of the Troop activities.
Effective February 27th 2006: Corporate Sales (not sold by an individual) will take 100% of the profits to the Troop account.
Effective January 24, 2011: When Scouts volunteer to serve at our sponsor's events, the tips for the troop will be divided by the volunteering scouts and deposited in their scout accounts.
Effective October 15, 2018: The division of profits for individual sales has been changed to 75% to the boy's Scout account and 25% to the troop.
Effective February 27th 2006: The division of profits for individual sales has been changed to 50% to the boy's Scout Account and 50% to the troop.
Sixty percent (60%) of the money earned from these events goes toward Troop equipment, awards and registration. The remaining forty percent (40%) of the money is divided amongst scouts who participated in the fundraisers. Please reference the document entitled "The Costs of Scouting".
All Scouts are required to participate in various fundraisers in order to insure that the financial requirements of the Troop are met. The Troop Financial Records are always available for review by interested parents.
The Troop will have to charge an amount of money for most outdoor events to cover the cost of transportation, food, supplies and fees. The early knowledge of which Scouts will be participating in an activity greatly helps in the planning stages. Scouts who sign up for an event and later are unable to attend must notify one of the scoutmasters PRIOR to the event in order to apply for a refund. The committee reserves the right to determine the refund to be returned since various registration fees must be paid and supplies must be obtained in advance.
Besides the outing cost, some events require the purchase of food or supplies. These are not covered by the fee (unless otherwise stated). Normally each Patrol plans it's own menu for an outing and one scout from the patrol purchases the food. PLEASE make sure that whoever purchased these supplies gets repaid. For those scouts that cancel out of an outing and food has already been purchased, the scout is obligated to pay for this food. For the Scout who purchased these supplies, if you are having trouble collecting the money let the Scoutmaster know.
Our Scouts have reached the age where they should have enough responsibility to sign up and pay fees on their own. Our Scouts know what outings and events they want to attend, and should sign up for them. This would greatly help eliminate the confusion the Scouts have as to whether or not they have signed up for an outing. Many times a Scout will think that their parents have signed up, so they don't. They end up signing up late and paying extra or missing the event because they don't sign up at all. Most of the time the Scouts are reminded at Troop meetings, the parents are not. Parents please encourage the Scouts to take this responsibility to do this themselves. Scouts please let your parents know that you have taken care of it and let them just fill out the permission slip.
Financial Assistance is available for any Scout who is unable to be fully involved in Scouts because of financial difficulty. Please let the Scoutmaster or a Committee member know if this help is necessary.
Effective February 25, 2008: Upon a Scout's departure from the Troop, the money in his scout buck account will be redistributed equally to the scout buck accounts of all the boys registered in the Troop at the end of the calendar year.
6.2.1 Second Year Webelos and Troop 460 Fundraisers
Effective January 23, 2012: Second year Webelo's with the intent of transferring into Troop 460 may assist in Troop fundraising endeavors Any funds earned will follow the rules outlined in section 6.2 of this Guide Book. These funds (commonly referred to as Scout Bucks) will be placed in an account established with the Troop Treasurer. Scout Bucks will be available for his use once he has transferred into the Troop. The allocation of these funds follow established policy. These funds are not transferable to another Scout Unit or refundable should the Webelo decide not to join Troop 460, as per existing policy.
6.3 DRIVER RESPONSIBILITY & VEHICLE SAFETY
The troop uses the resource of the parents to provide the transportation and the leadership for our outings.
When accepting this responsibility, we ask that as a leader you do your best to be an example of good scouting and act accordingly to the Scout Oath and Law as well as (but not limited to) the rules of this guidebook. You are being looked as a role model for our scouts. As a driver we demand that when you show up for driving for an outing that you and your vehicle are in good driving condition. We cannot take the risk of anything less than that. The troop cannot tolerate an impaired driver due to alcohol or drugs and a driver may be asked by the troop leadership not to drive if there is ANY concern that this may be a problem. If any parent has a concern that one of our drivers may be impaired please bring it to the attention of the leader in charge of the activity. Your son's safety is our first concern. We live by the motto SAFETY FIRST!!